Now that you’re informed about the best minimum-impact practices for having an amazing outdoor wedding experience, it’s time to make sure that your guests are in the loop too.When sending pre-wedding emails, these are some great things to include:
STEP 3: TALKING WITH YOUR GUESTS
What to bring
What gear do your guests need to have a safe and enjoyable time for your day? Sensible shoes, jackets, extra layers, water, snacks, headlamps and other safety gear?
Let guests know what wildlife they may encounter and remind them to not feed, follow, or approach them. If you’re getting married in bear country, make sure to include information about bear spray and proper food storage.
Will you have cell phone reception in this area? Do you have paper maps, GPS, or other ways to safely find help in an emergency?
What not to bring
It’s a good idea to explicitly ask your guests to please not bring confetti, rice, flower petals, etc. Even if no one mentioned it, bring it up. Guests may have organized as a ‘surprise’ without your knowledge and may not think about the impacts of their celebration. Also if your location is not pet-friendly, make sure your guests are aware.
Do you have maps downloaded and available? In remote or less-frequented locations it can be easy to get off trail, especially at night. We highly recommend downloading area maps, trail maps, and even alternative trail maps. We love Google Maps, Alltrails, & Strava. Consider a GPS device and/or compass too.
Where are they going to park? Is there enough parking? (encourage carpooling). Make sure parking areas are clearly designated on any maps you send to guests.
Will guests need to meet you at a certain time/location? It’s always a great idea to send GPS coordinates for the exact place you plan to meet. Back up plans are never a bad idea (Example: if we are not at this location by 10:00 a.m., meet at the Visitor Center where there is cell reception).
Your guests are there to enjoy themselves, but there’s no venue staff in the parks to pick up after your party. How can you make sure you don’t have to worry about cleaning up after your guests?
Tell guests where the nearest facilities to your wedding location are, and where there are no toilet facilities.
Leave no trace
Feel free to send along the exact LNT guidelines to give your guests a better idea for expectations. Giving them enough of a heads up gives you all a chance to discuss expectations, clarify any confusion, and make sure everyone is prepared.
Pro Tip: If you’re worried about seeming like a “party pooper” to your guests with some of this info… it’s a great idea to start out this email with something like: “We’re so excited to get married in such a beautiful natural setting, and we want to ensure everyone has an enjoyable experience and that we keep this place looking beautiful so that we can come back here on our 5-year anniversary.”